Clockwise

Tool Introduction

Clockwise is an AI-powered calendar assistant built to solve the problem of fragmented workdays and meeting overload. It automatically manages calendars to protect focus time, reschedule flexible meetings, and resolve conflicts. The platform supports individuals and teams in reclaiming uninterrupted time for deep work while promoting productivity and work-life balance. With over 40,000 organizations using it, Clockwise focuses on internal team efficiency, especially for roles in engineering, IT, and product management.

Demo Available?

Clockwise offers a 30-day free trial of Teams features at sign-up. Enterprise plan demos require contacting sales directly.

Tool's Accuracy

Clockwise’s AI reliably blocks focus time, resolves conflicts, and updates calendars in real time. Users report effective automation that adapts to schedule changes and preserves uninterrupted work periods.

Aggregate Rating

4.4/5 stars (estimated from informal sources and limited reviews).

Detailed Overview

Clockwise uses AI to optimize calendars by managing meetings, protecting routines, and increasing focus time across teams.

What [Clockwise] Does

Clockwise connects with Google Calendar and Outlook to continuously analyze and adjust user schedules. It moves flexible meetings to create longer blocks of uninterrupted time. It resolves conflicts in real-time and protects routines like lunch or personal tasks. The platform inserts smart breaks between meetings and syncs personal events privately. Users can customize preferences for working hours and integrate with Slack for status syncing. Group scheduling features include round-robin assignment and shared availability views.

Who [Clockwise] is for

Clockwise supports knowledge workers who need more deep work time. Managers benefit from simplified coordination across distributed teams. Administrative staff use it to handle complex scheduling needs efficiently. It's designed for any team size but is especially useful for engineering, IT, and product groups within tech companies or collaborative environments.

Top Differentiators

AI continuously optimizes both individual and team calendars.
Automatically creates long (2+ hour) focus blocks.
Adapts meeting times dynamically as schedules shift.
Deep Slack integration manages availability signals.
Learns user preferences to balance group needs.
SOC 2 Type II certified with enterprise-grade security.
Prioritizes internal productivity over external scheduling workflows.

Introductory Video

Founding Year

2016

Target Industry

B2B, SMB, Enterprise, Technology, Professional Services, Operations, Healthcare, Accounting and Finance, Media

Available Integrations

Google Calendar: Supports real-time two-way sync, focus time protection, and automated meeting rescheduling based on preferences.
Microsoft Outlook: Offers scheduling automation and optimization features similar to Google Calendar integration.
Slack: Sends real-time updates about meetings and schedule changes within Slack channels.
Zoom: Automatically adds Zoom links to calendar events after user authentication, subject to plan or API limits.
Smart Scheduling Links: Allows external users to book meetings directly into the calendar with availability optimization.
Identity Providers: Integrates with Google Workspace and Microsoft 365 for secure authentication and admin control.
APIs and Webhooks: Enables custom workflows by connecting internal systems or triggering actions from calendar events.

Plans & Pricing

Free: Designed for individuals and small teams. Includes unlimited access to core features like lunch holds, flexible holds, travel time holds, personal calendar sync, smart meeting breaks, Slack integration, and Zoom integration. Also includes limited Clockwise Links access. New users get a 30-day trial of Teams features.

Teams: $6.75 per user/month when billed monthly. Adds full calendar automation features, flexible meetings, Focus Time holds, group scheduling links, Team No Meeting Day holds, out-of-office rules, team analytics, billing administration, and seat management.

Business: $11.50 per user/month when billed monthly. Includes everything in Teams plus enhanced calendar analytics, admin controls and user roles, data export options, extended optimization window, priority support, custom contracts and invoicing, onboarding support, a meeting culture workshop, and a dedicated Customer Success Manager.

Enterprise: Adds configurable processing options, SCIM-based user provisioning, and advanced privacy settings like exclusion lists. Pricing is available only by contacting sales. Overage is billed per the order form or standard rates if unspecified; all fees are non-refundable and invoiced annually in advance.

All paid plans auto-renew unless canceled before the term ends. Service continues through the paid period after cancellation with no refunds for unused time.

Features & Specs

AI-Powered Scheduling Engine: Tests millions of options to maximize availability without manual input.
Flexible Meetings: Moves meetings marked as flexible to optimal slots automatically.
Focus Time Holds: Creates protected 2+ hour blocks; auto-declines conflicting invites if needed.
Flexible Holds: Blocks routine or personal task time dynamically as calendars change.
Lunch Holds: Preserves lunch breaks by adjusting based on daily calendar shifts.
Smart Meeting Breaks: Inserts buffer periods between sessions to reduce fatigue.
Personal Calendar Sync: Privately merges events from personal Google Calendars into the work view.
Travel Time Protection: Reserves commute or transition windows around location-based meetings.
Color Coding: Assigns colors automatically so users can quickly read their schedule layout.
Scheduling Links: Custom links that reflect real-time preferences and availability settings.
Group Scheduling: Combines teammate availability into one view for easier external booking coordination.
Round-Robin Assignment: Distributes incoming meetings fairly across available teammates based on set rules.
Slack Integration: Handles scheduling actions directly from Slack; auto-updates statuses; silences alerts during focus times.
Prism Interface: Lets users manage calendars using simple chat commands or drag-and-click actions.
Reporting & Analytics: Tracks trends in focus hours, meeting frequency, and schedule fragmentation metrics over time.

Supported platforms:

Google Calendar
Microsoft Outlook (Office 365)
Web via Chrome/Firefox extensions
Android mobile app
Desktop

Security & Compliance

Data is encrypted in transit using TLS and at rest using AES encryption. Clockwise uses Google’s OAuth service for secure account access. Single sign-on is supported via integration with corporate identity providers. The platform holds a SOC 2 Type II certification and emphasizes enterprise-grade security using industry-standard protocols.

Industry Use-Cases

Technology (Engineering/Product/IT)

Clockwise helps engineers by rescheduling flexible meetings to open 2+ hour focus blocks. Distributed teams use it to align across time zones, improving coordination and reducing after-hours work.

Professional Services (Consulting/Finance)

Clockwise inserts smart breaks and protects focus time, helping consultants avoid burnout. Finance teams block out time for monthly close tasks without disrupting daily operations.

Healthcare (Internal Administration)

Clockwise reschedules routine check-ins during urgent events, keeping calendars on track. It also finds optimal times for shift handovers, supporting smoother care transitions.

Media/Editorial

Clockwise syncs personal and work calendars for editorial staff, balancing structure with flexibility. Newsrooms use it to coordinate across beats and time zones without disrupting workflows.

Tool's Alternatives

Reclaim AI
Offers AI scheduling, task-based time blocking, and deep Google Calendar and Outlook integration. Syncs tasks from tools like Asana or Todoist into calendars for complete time management.

Motion
Combines project management with calendar automation in one tool. Less flexible for large teams but includes built-in task features beyond standard scheduling.

Sunsama
Focuses on individual daily planning by merging tasks and meetings. Prioritizes manual control over automated team-wide meeting coordination.

Akiflow
Aggregates tasks across platforms into a unified calendar view. Quick capture features stand out, though meeting automation is less advanced than Clockwise’s.

Frequently Asked Questions

What calendars does Clockwise integrate with?
Clockwise integrates with Google Calendar and Microsoft Outlook (Office 365) for real-time scheduling optimization and automation.

What features are included in the Free plan?
The Free plan includes lunch holds, flexible holds, smart meeting breaks, travel time protection, Slack and Zoom integration, personal calendar sync, and limited Clockwise Links access.

How does Clockwise help protect focus time?
Clockwise automatically creates protected 2+ hour Focus Time blocks by rescheduling flexible meetings and declining conflicts when needed.

Which teams or roles benefit most from Clockwise?
Engineering, IT, and product management teams use Clockwise to coordinate schedules, protect deep work time, and reduce meeting overload.

What are the differences between paid plans?
Teams adds group scheduling links and team analytics. Business includes admin controls and onboarding support. Enterprise offers SCIM provisioning, custom contracts, and advanced privacy settings.

Does Clockwise work with Slack or Zoom?
Yes. Slack integration updates statuses automatically and silences alerts during focus time. Zoom links can be added to events after authentication.

Is a free trial available for new users?
New users receive a 30-day trial of Teams features when signing up for the Free plan. Enterprise trials require contacting sales.

How does Clockwise handle data security?
Clockwise uses TLS for data in transit and AES encryption at rest. It is SOC 2 Type II certified and supports single sign-on via identity providers.

Can external users book meetings through Clockwise?
Yes. Smart Scheduling Links allow external users to book directly into calendars based on real-time availability preferences.

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