Motion

Tool Introduction

Motion is an AI-powered productivity platform built to reduce the chaos of modern work. It automates scheduling, task prioritization, and project coordination so you can focus on what matters. Designed in response to fragmented workflows and tool overload, Motion combines calendars, tasks, documents, and data into a single workspace. With over 40,000 paying users and rapid growth backed by Y Combinator, Motion delivers an integrated solution for professionals who want fewer tools and more clarity.

Demo Available?

Motion offers a 7-day free trial for all plans after signup. Enterprise plan inquiries require contacting sales.

Tool's Accuracy

User feedback highlights strong performance in AI-driven scheduling and prioritization for standard productivity needs. Reported benefits include saving 1–2 hours daily, though complex tasks may need manual adjustments.

Aggregate Rating

4.3/5 stars (estimated from informal sources and limited reviews).

Detailed Overview

Motion integrates task management, calendar scheduling, document collaboration, and automation into one AI-driven platform.

What Motion Does

Motion combines task planning, scheduling, documentation, and team coordination into a unified AI workspace. The platform automates priority setting based on real-time changes in deadlines or meetings. Users manage tasks alongside shared documents and structured data tables. Built-in AI agents help draft content or manage workflows. It also captures meeting notes automatically across Zoom, Google Meet, or Microsoft Teams with transcripts and action items. Plans adapt continuously without manual updates.

Who Motion is for

Motion supports individuals managing their personal workflow as well as teams coordinating across departments. It’s designed for professionals in tech, consulting, marketing, sales, operations—anyone handling complex schedules or projects needing clear visibility and automation. Companies use it to unify processes at scale while freelancers benefit from streamlined self-management.

Top Differentiators

AI-first optimization: Tasks are scheduled dynamically without manual input.
Integrated calendar support: Ties directly into your schedule for real-time planning.
Customizable AI agents: Assignable “AI Employees” handle communication or project flows.
Automated meeting notes: Built-in notetaker joins calls and generates summaries.
Unified workspace: Combines docs, projects, tasks in one environment.
Adaptive rescheduling: Adjusts plans instantly when priorities shift.

Introductory Video

Founding Year

2020

Target Industry

B2B, SMB, Enterprise, Technology, Consulting, Marketing, Sales, Operations

Available Integrations

Google Calendar: Syncs events and tasks directly into Motion for streamlined scheduling.
Microsoft Outlook 365: Enables calendar syncing and task management within Motion.
iCloud Calendar: Supports calendar integration to manage schedules across platforms.
Gmail: Converts forwarded emails into actionable tasks inside Motion.
Zoom: Lets users schedule and join video meetings from the platform.
Google Meet: Supports meeting creation and participation directly through Motion.
Microsoft Teams: Allows scheduling and joining Teams calls via connected accounts.
Slack: Creates tasks from messages and sends project notifications in team chats.
Siri Shortcuts: Captures voice-based tasks quickly using iOS commands.
Zapier: Connects with thousands of apps for automated workflows like task creation from Trello or CRM updates.
HubSpot: Integrates with automation tools via Zapier or API for broader workflow coverage.
Salesforce: Connects through API or Zapier to trigger task actions based on CRM data.
Public API: Enables custom integrations with programmatic control over projects and tasks.

Plans & Pricing

AI Workplace:
$34/month per user (monthly billing), or $19/month per user (annual billing).
Team pricing: $20/user/month (monthly) or $12/user/month (annually), with a 3-user minimum.
Includes task and project management, AI scheduling, calendar sync, booking pages, templates, 1-click email assistant, mobile/web apps, browser extension, and dedicated support.

AI Employees:
$49/month per user (monthly billing), or $29/month per user (annual billing).
Team pricing for 3+ users: $29/user/month (monthly) or $19/user/month (annually).
Adds automation tools to manage AI employees for sales, support, and marketing.

Enterprise:
Custom pricing available by contacting sales.
Includes all features from other plans plus advanced security, compliance controls, admin tools, and a dedicated customer success manager.

A 7-day free trial is offered for all plans. No free tier is available.

Features & Specs

AI task management: Create prioritized tasks with deadlines and dependencies.
Calendar sync: Two-way integration with Google Calendar and Outlook; respects focus time.
Meeting automation: Auto-transcribes meetings from major platforms; extracts key takeaways.
AI Employees: Assignable agents draft emails or manage recurring workflows.
Collaborative Docs: Drafts content with inline edits using built-in AI capabilities.
Smart Sheets: Structure business data with enrichment features like lead scoring.
Workspaces control: Separate environments for personal vs team activity; fine-grained permissions.
Templates & SOPs: Reuse project plans from proposals or internal procedures.
Task views & filters: Toggle between list or kanban formats; apply custom filters easily.
Recurring logic: Set advanced recurrence patterns like specific weekdays or nighttime cycles.
Time tracking tools: Estimate effort manually or auto-track time per task.
Mobile apps included: Full-featured iOS/Android apps cover meetings to calendar access on the go.
Keyboard shortcuts support: Access core actions quickly with customizable hotkeys.
Universal search function: Ask questions across docs/tasks using AI-enhanced search results.
Dashboards & reports: Visualize capacity forecasts via charts highlighting completion risk areas.

Security & Compliance

-

Industry Use-Cases

Technology/Software Development

Motion helps software teams manage shifting priorities and coordinate sprints. Tasks are scheduled around meetings, with automatic updates as changes happen. Teams spend less time on admin work.

Product managers use Motion’s AI Notetaker to capture meeting notes and action items. It joins calls, transcribes discussions, and assigns tasks—making follow-up easier and more reliable.

Consulting/Professional Services

Consultants use Motion to manage multiple client projects in dedicated workspaces. The AI schedules work by priority and adjusts for new requests, improving delivery reliability and reducing last-minute stress.

Teams generate project plans using Motion’s AI SOPs from templates or standard procedures. This speeds up onboarding while keeping quality consistent across deliverables.

Marketing/Sales

Sales teams rely on Motion’s AI Sheets to track leads and schedule follow-ups automatically. Enriched lead data and timely task reminders help boost conversions and reduce missed opportunities.

Marketing managers plan campaigns with clear task stages in Motion. The AI manages rescheduling as priorities shift, helping teams meet deadlines across channels without bottlenecks.

Operations/Administration

Operations teams standardize recurring tasks using templates in Motion. Automated scheduling, reminders, and overdue alerts make processes smoother with fewer manual checks needed.

Executives monitor progress using Motion’s dashboards and reports. The AI flags risks early, helping guide decisions that keep strategic initiatives moving forward.

Tool's Alternatives

Sunsama
Offers time blocking, daily planning, and smooth calendar sync. It supports drag-and-drop scheduling but lacks advanced project features. The “Daily Shutdown” aids in work closure.

Akiflow
Includes a universal inbox, shared calendars, and natural language commands. It focuses on team collaboration without advanced project tools. The command bar boosts speed during task capture.

ProofHub
Provides full project tracking, customizable workflows, and built-in collaboration. Best for teams needing scale. It uses flat-rate pricing with unlimited users but doesn’t include AI scheduling.

Upbase
Delivers easy onboarding with a simple layout suited for individuals or teams. L

Frequently Asked Questions

What does Motion include in its AI Workplace plan?
The AI Workplace plan includes task and project management, AI scheduling, calendar sync, templates, mobile apps, booking pages, and a browser extension. It also offers a 1-click email assistant and dedicated support.

How much does Motion cost for individuals and teams?
Individual pricing is $34/month or $19/month annually. Teams of three or more pay $20/user monthly or $12/user annually on the AI Workplace plan. The AI Employees plan starts at $49/month or $29/month annually.

Does Motion offer a free trial or demo period?
All plans come with a 7-day free trial after signup. Enterprise customers must contact sales to access their custom offering.

Which calendars and tools integrate with Motion?
Motion integrates with Google Calendar, Outlook 365, iCloud Calendar, Gmail, Zoom, Google Meet, Microsoft Teams, Slack, Salesforce via API or Zapier, HubSpot via Zapier/API, Siri Shortcuts, and other platforms through Zapier.

What automation features does Motion provide?
Motion automates task prioritization based on meetings or deadlines. It auto-transcribes meetings and assigns action items. Customizable “AI Employees” handle workflows like drafting emails or managing lead pipelines.

Can teams use separate workspaces in Motion?
Yes. Users can create distinct workspaces for personal tasks or team collaboration. Permissions are customizable for controlled access to data and documents.

How does Motion support meeting documentation?
Motion’s built-in notetaker joins Zoom, Google Meet, or Teams calls to capture transcripts and summarize discussions into actionable tasks automatically.

Is there mobile support for using Motion on the go?
Yes. Full-featured mobile apps for iOS and Android let users manage calendars and join meetings from anywhere.

Who benefits most from using Motion?
Motion supports individuals managing personal productivity as well as teams across tech, consulting, marketing, sales, and operations—anyone needing automated planning within one integrated workspace.

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