Tool Introduction

Reclaim AI is a calendar automation and time management platform that uses artificial intelligence to help users optimize their schedules. Designed for individuals and teams, it automates task planning, meeting coordination, and habit tracking while protecting time for deep work and personal routines. Founded in 2019 by Henry Shapiro and Patrick Lightbody, Reclaim AI addresses the growing challenges of fragmented workdays. By 2024, over 320,000 users across 43,000 companies were using the platform. Following its acquisition by Dropbox for $40.2 million in August 2024, Reclaim AI became a key component of Dropbox’s productivity strategy.

Demo Available?

Reclaim AI offers a free 14-day trial with paid features unlocked. No credit card is required. You can also join biweekly demo webinars or request a team demo.

Tool's Accuracy

Users report the platform reliably automates calendar management and reduces scheduling conflicts. Feedback highlights accurate time blocking and strong responsiveness, with some users gaining 5–10 hours weekly.

Aggregate Rating

4.6/5 stars (estimated from informal sources and limited reviews)

Detailed Overview

AI-powered calendar automation that adapts to changes in real time while optimizing schedules across teams.

What Reclaim AI Does

Reclaim AI automates calendar management using artificial intelligence to schedule tasks, meetings, routines, and breaks. It integrates with Google Calendar and Microsoft Outlook as well as tools like Slack, Todoist, Zoom, Asana, Jira, and Google Tasks. Features include Smart Scheduling based on availability and preferences; dynamic Time Blocking for focus work; Meeting Automation that adapts to priorities; AI Productivity Analytics with actionable insights; Calendar Sync across personal and professional calendars; and Personalized Recommendations tailored to user behavior.

Who Reclaim AI is for

Reclaim AI serves knowledge workers balancing deep work with meetings; managers coordinating distributed teams; executives needing schedule control; remote or hybrid teams managing time zones; and organizations aiming to reduce burnout. It fits startups through large enterprises across sectors where fragmented schedules are common.

Top Differentiators

Reclaim AI stands out with adaptive scheduling powered by machine learning instead of static rules. Its holistic approach protects not just meetings but also tasks and habits. Deep integrations streamline workflows across tools. Privacy controls keep personal events separate when syncing calendars. The platform scales from solo users to enterprise teams and evolves through regular feature updates like Smart Meetings.

Introductory Video

Founding Year

2019

Target Industry

B2B, B2C, SMB, Enterprise, technology, professional services, consulting, remote teams

Available Integrations

Google Calendar: Enables automatic scheduling of tasks, habits, and meetings with AI-driven time optimization and conflict resolution.
Jira Cloud: Syncs Jira issues into calendars as smart tasks, with bidirectional tracking for time and issue status. Requires admin access and specific field setup.
Asana: Syncs tasks into Reclaim for calendar-based scheduling, reducing manual entry and supporting task-time alignment.
Todoist: Imports tasks into the calendar automatically, helping maintain synced schedules between task lists and time blocks.
ClickUp: Connects to bring ClickUp tasks into Reclaim’s calendar view for automatic scheduling as events.
Slack: Updates user status based on calendar activity to show availability or focus time in Slack.
Google Tasks: Pulls Google Tasks directly into the Reclaim schedule for integrated task management within calendars.
Calendar Sync: Blocks time across multiple Google Calendars to avoid double-booking across personal and professional schedules.
API & Webhooks: Supports custom integrations and automation workflows via exposed APIs and webhooks.

Lite: Free for single users. Includes 1 week out scheduling, default settings, up to 2 connected calendars, 1 habit, 3 meetings as organizer, and 1 personal Scheduling Link.
Starter: For teams up to 10 seats. Includes 8 weeks out scheduling, full customization, unlimited connected calendars and habits, unlimited meetings as organizer, 3 Scheduling Links, analytics, and priority support. Monthly billing is available or save 29% with annual billing. All team members must use the same plan type.
Business: For teams up to 100 seats. Offers 12 weeks out scheduling, full customization, unlimited connected calendars and habits, unlimited meetings and Scheduling Links, company-wide status templates, enhanced integrations, and reports. Choose monthly billing or save 29% annually. All team users must be on the same plan type.
Enterprise: For teams over 100 seats with a minimum of 100 seats. Provides all Business features plus dedicated support, SSO (single sign-on), SCIM provisioning, and enterprise-level controls. Billed annually only. Discounts are available for education institutions, nonprofits, or switching from Motion or Clockwise.

Pricing last verified: 01/23/2026
Official Source: https://reclaim.ai/pricing
Disclaimer: Pricing is subject to change. Please confirm current pricing on the vendor site.

Features & Specs

Supported Calendar Platforms: Works with Google Calendar and Microsoft Outlook.
Task and Habit Scheduling: Automatically plans tasks based on priorities and deadlines.
Smart Meetings: Schedules recurring team syncs or 1:1s with support for time zones.
Calendar Sync: Keeps multiple calendars aligned while maintaining privacy boundaries.
Productivity Analytics: Tracks how you spend your time with insights into focus blocks vs meetings.
Integrations: Connects with Slack, Todoist, Zoom, Asana, Jira, Google Tasks.
Personalized Recommendations: Suggests schedule tweaks based on patterns in your activity.
Real-Time Adaptation: Adjusts calendar automatically when new events or shifts occur.
User Roles and Permissions: Offers team-based access control with sharing options.
Mobile Support: Accessible via web browser using a mobile-friendly interface.

Security & Compliance

RBAC (Role-Based Access Control): Supports user roles and permissions for team management.

Industry Use-Cases

Technology Sector

Reclaim AI blocks time for coding sprints and deep work, reducing interruptions from meetings. It also coordinates cross-time-zone meetings, helping product managers protect time for strategic planning.

Professional Services

Reclaim AI syncs calendars to prioritize client work and internal tasks, reducing after-hours demands. It adapts case review and consultation schedules for lawyers around court dates and changes.

Remote/Distributed Teams

Reclaim AI enforces focus blocks and automates meeting times by local time zones, easing fatigue. It dynamically schedules 1:1s and team syncs without clashing with critical deadlines.

Enterprise/Corporate

Reclaim AI finds shared executive availability while protecting individual priorities. It also organizes onboarding and training sessions that adjust to participant availability as needs shift.

Tool's Alternatives

Motion
Provides AI-based scheduling with project planning tools, mobile access, and support for both Google and Outlook calendars. Offers more advanced project management features than Reclaim AI.

Saner.AI
Combines notes, emails, voice memos, and documents into actionable tasks. Uses a conversational assistant for productivity but focuses less on classic calendar time blocking.

FlowSavvy
Auto-schedules personal tasks quickly with strong mobile support. Prioritizes individual productivity but lacks collaboration or team project management features.

SkedPal
Uses adaptive time mapping to match tasks with ideal work patterns. Offers flexible scheduling but has fewer integrations compared to Reclaim AI.

Frequently Asked Questions

What calendar platforms does Reclaim AI support?
Reclaim AI works with Google Calendar and Microsoft Outlook, enabling intelligent scheduling across supported accounts and tools.

Which integrations are available in Reclaim AI?
The platform integrates with Slack, Todoist, Zoom, Asana, Jira Cloud, ClickUp, and Google Tasks. It also supports API access and webhooks for custom automation.

What does the free Lite plan include?
The Lite plan includes smart time blocking, up to 2 calendars, 1 habit, 1 scheduling link, and basic analytics. No credit card is required.

How does Reclaim AI protect personal calendar data?
Calendar Sync keeps multiple calendars aligned while maintaining privacy boundaries between personal and professional events.

Can Reclaim AI adapt to schedule changes automatically?
Yes. The platform updates your schedule in real time when new events or conflicts arise to preserve priorities.

Who benefits most from using Reclaim AI?
It suits knowledge workers balancing deep work and meetings; remote teams managing time zones; executives needing control; and companies reducing burnout.

Does Reclaim offer team-based access controls?
Yes. Reclaim AI provides user roles and permissions for managing shared access within teams or organizations.

Is there a trial available for paid features?
A free 14-day trial unlocks all paid features. No credit card is required during the trial period.

What is included in the Enterprise plan?
The Enterprise plan offers unlimited users at $18 per user/month billed annually. It includes SSO, SCIM provisioning, dedicated account management, and enterprise-grade support. Minimum of 100 seats required.

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Reclaim AI

Smarter scheduling for work and life.