Rossum

Tool Introduction

Rossum is an AI-powered intelligent document processing (IDP) platform built to automate large-scale, document-heavy workflows. It focuses on transactional documents like invoices, purchase orders, and shipping records. Founded in 2017 by Tomáš Gogar, Petr Baudiš, and Tomáš Tunys, Rossum aims to remove manual labor from business document processing. The platform uses advanced AI to extract, validate, and route data from unstructured documents at scale.

With over $1.3 trillion in processed transactions across hundreds of global customers, Rossum supports industries such as logistics, manufacturing, financial services, and retail. Its cloud-native architecture enables enterprise-level automation with speed and accuracy.

Demo Available?

Rossum provides a free trial with no credit card needed and offers sales demos by request through its official site.

Tool's Accuracy

Rossum users report high accuracy in data extraction and classification with reduced manual intervention. The platform typically requires human review in about 10% of cases, supporting efficient document automation.

Aggregate Rating

4.5/5 stars (estimated from informal sources and limited reviews)

Detailed Overview

Automates end-to-end document processing using AI for fast and accurate data extraction and validation.

What Rossum Does

Rossum captures, classifies, extracts, validates, and routes data from various business documents using AI. It processes formats including invoices, purchase orders, bills of lading, receipts, certificates, and more—without relying on fixed templates. Features include cognitive understanding of document context, automated validation interfaces for human review when needed, ERP integration via APIs or connectors, AI agents for decision-making support, centralized rule management through a Master Data Hub, multi-channel ingestion methods like email or web portal uploads, and performance dashboards.

Who Rossum is for

Rossum serves organizations that process large volumes of transactional documents across finance operations like accounts payable or procurement. Users include finance professionals managing invoice flows; operations managers coordinating supply chains; shared services teams consolidating back-office tasks; IT leaders driving automation; and BPOs scaling multi-entity document workflows worldwide.

Top Differentiators

Template-free extraction: Processes unseen layouts without setup.
Unified lifecycle: Covers ingestion through integration in one platform.
High automation rates: Up to 92% straight-through processing reported.
Learning models: Improves accuracy through user feedback.
AI agents: Handle exceptions with smart logic.
Scalable deployment: Operational within weeks across global entities.

Introductory Video

Founding Year

2017

Target Industry

B2B, SMB, Enterprise, Logistics and Supply Chain, Manufacturing, Financial Services, Banking, Retail, E-commerce, Insurance, Healthcare, Shared Services, Business Process Outsourcing

Available Integrations

SAP S/4HANA: Enables automated export of invoice data and master data sync between Rossum and SAP to streamline accounts payable.
SAP ECC: Supports secure document transfer and master data synchronization between SAP ECC and Rossum.
SAP Business One: Allows seamless processing of documents for small to midsize enterprises using SAP Business One.
Coupa: Automates invoice ingestion into Coupa with template-free processing and master data validation, available via the Coupa App Marketplace.
NetSuite: Compares incoming documents with NetSuite records for straight-through financial processing.
UiPath: Integrates through a plug-and-play connector to enable RPA deployment for document workflows.
SFTP Export: Sends extracted documents and data to remote servers, configurable with SFTP server access.
Open API & Webhooks: Extends integration options for custom workflows across systems that use HTTP communication.

Plans & Pricing

Starter: $18,000 per year. Includes unlimited seats, document ingestion via email, API, or manual upload, Rossum Aurora Document AI for automated extraction, an ergonomic validation screen, a 12-month document archive and search, and full API access. Overage is handled by upgrading to a higher volume plan or paying per additional page.

Business: Builds on the Starter tier. Adds custom business logic for data extraction and workflows, master data matching, duplicate handling, intelligent mailbox integration, custom functions and webhooks, workflow reporting, and integrations with SAP, Coupa, Workday, and Oracle. Pricing is available upon request.

Enterprise: Includes all Business features. Adds single sign-on (SSO), a secure sandbox environment for testing, document translation tools, extended master data matching, preferred cloud location options, signature onboarding capabilities, success plans access, and custom branding options. Pricing must be requested directly from Rossum.

A free trial is available without requiring a credit card. Trial length and conditions are not publicly detailed.

Features & Specs

AI-powered data extraction: Deep learning identifies structured fields in diverse layouts instantly.
Cognitive understanding: Interprets context beyond basic OCR functions.
Multi-format support: Works with PDFs, images, emails, XML files—common formats used in transactions.
Validation workflows: Built-in interface supports human review with exception handling features.
Integrations: Connects to ERP systems like SAP or Oracle using pre-built tools or custom REST APIs.
AI agents: Assist with complex cases by flagging issues and learning from corrections.
Master Data Hub: Centralizes reference data for consistent rule application across workflows.
Multi-channel ingestion: Accepts documents via email inboxes or direct uploads through API/web portals.
Performance analytics: Tracks workflow speed and accuracy using visual dashboards.
Scalability: Processes hundreds of documents per minute; built to expand further as needed.
User management tools: Includes SSO/SCIM support plus role-based access controls (RBAC).
Cloud-native deployment: Delivered via SaaS model with strong uptime guarantees globally.
Fast performance times: Documents are processed within seconds

Security & Compliance

Data residency: Cloud-native SaaS with regional storage options including the EU.
Encryption: TLS/SSL in transit; AES-256 at rest.
Identity management: Supports SSO (Single Sign-On) via SAML 2.0; SCIM integration available.
Access control: Role-based access control (RBAC) with granular permissions.
Compliance features: Configurable retention policies; secure deletion aligns with GDPR.
Certifications: SOC 2 Type II, ISO 27001 certified.
Data use policy: Customers can opt out of training data use; transparency emphasized.
Ethical AI: Focus on trust, transparency, and responsible model development.

Industry Use-Cases

Logistics and Supply Chain

Rossum processes shipping documents and freight invoices by extracting key data, validating against orders, and routing results to ERP systems. This reduces manual work and speeds up supply chain operations.

Manufacturing

Rossum automates purchase order and compliance document handling by extracting data, validating against master records, and integrating with procurement systems. This improves supplier coordination and regulatory readiness.

Financial Services

Rossum accelerates invoice processing and KYC verification by automating data extraction and validation. This lowers operational costs while improving financial accuracy and client onboarding speed.

Retail

Rossum streamlines supplier invoice handling and sales reconciliation by extracting transaction data, flagging discrepancies, and updating backend systems. This leads to faster payments and improved inventory tracking.

Tool's Alternatives

Docsumo
Offers more pre-trained models, higher accuracy, and greater customization than Rossum. Less focused on finance-specific automation and may need more setup in niche cases.

Nanonets
Delivers strong AI-powered OCR with accessible model training. Has fewer integrations than Rossum but supports fast deployment across varied document types.

ABBYY FlexiCapture
A robust enterprise platform for complex workflows. It supports many document types but has a steeper learning curve than Rossum's interface.

AppZen
Specializes in AI-driven invoice processing and spend auditing. Offers deep analytics but lacks customization outside financial document categories.

Frequently Asked Questions

What types of documents can Rossum process automatically?
Rossum handles invoices, purchase orders, shipping records, bills of lading, receipts, certificates, and more without fixed templates. It extracts and validates data from PDFs, images, XML files, and emails.

How does Rossum integrate with existing business systems?
Rossum connects with ERP systems like SAP, Oracle, Coupa, NetSuite, and Workday through pre-built connectors or REST APIs. It also supports SFTP export and custom workflows via Open API and webhooks.

What are the key features in the Starter plan?
The Starter plan costs $18,000 per year. It includes unlimited seats, automated document ingestion by email or API, AI-based data extraction using Rossum Aurora Document AI, ergonomic validation tools, full API access, and a 12-month archive.

How accurate is Rossum’s document processing?
Rossum achieves up to 92% straight-through processing. Human review is typically needed for about 10% of documents to ensure accuracy in complex cases.

Does Rossum support secure access control for users?
Yes. Rossum offers role-based access control (RBAC), Single Sign-On (SSO) via SAML 2.0, SCIM integration for user provisioning, and granular permissions to manage platform access securely.

What compliance standards does Rossum meet?
Rossum is SOC 2 Type II and ISO 27001 certified. Data is encrypted using TLS/SSL in transit and AES-256 at rest. Customers can configure retention policies to align with GDPR requirements.

Can users opt out of training data use in Rossum?
Yes. Customers have the option to exclude their documents from being used as training data within the platform's AI development process.

Is a free trial available for new users?
A free trial is available without requiring a credit card. Sales demos can also be requested directly through the official site.

Who typically benefits most from using Rossum?
Organizations handling high volumes of transactional documents—such as finance teams in logistics, manufacturing, retail or shared services—use Rossum to automate workflows like accounts payable or procurement operations.

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